Inbound

Introduction

The inbound view displays all inbound processes for a facility, regardless of their current status. Users can use the search bar and filter to find specific inbound processes. The search supports queries by reference ID, supplier name, item ID, and product name.

An administrator can enable this view in the remote configuration via the API.

Description

The overview contains the following information:

• Status: The current status of the overall process. Possible statuses include:

  • Open: The delivery has not yet arrived.

  • In Progress: The goods receipt has started.

  • Closed: The delivery was confirmed, and all items were checked and placed on a storage location.

  • Partial Delivery: One or more items in the delivery were missing.

  • OnHold: The inbound process is paused.

  • Cancelled: An administrator or an external system cancelled the inbound process. No further deliveries are expected.

• Supplier (supplier.name): The origin of the delivery.

• Reference ID (tenantInboundProcessId): A unique ID that identifies the inbound process, such as a delivery note number.

• Expected delivery date (requestedDate): The date on which the delivery is expected to arrive, based on the information in the purchase order.

Deliveries with the type ASAP, which are expected to arrive as soon as possible, are sorted by their order date. Hovering over the ASAP key reveals the order date.

• Amount: The quantity of items accepted versus the quantity expected.

• Rejected amount: The quantity of items rejected due to being broken or damaged.

The inbound process cards can be expanded to show more detailed information about all deliveries within the process. The detail view contains the following information:

• Item: The image and name of the product (from listings).

• Item ID (tenantArticleId): The unique ID by which the product can be identified.

• Received Date: The date on which the delivery was accepted in the facility.

• Amount: The quantity of items accepted versus the quantity expected for this specific delivery.

• Rejected: The quantity of items rejected for this specific delivery.

• Stock Properties: If requested or accepted items have properties, such as an expiry date, the detail view displays them. This view shows a maximum of two properties. If more properties are configured for an item, they can only be retrieved via the API. For more information, refer to Stock Properties.

FAQs

How to set an inbound process on hold?

An inbound process can be set on hold by clicking the three-dot menu on the inbound card and selecting "Set on hold". This action pauses the inbound process, and the system updates the status in the Inventory App. The OnHold status can be removed in the same way.

How to cancel an inbound process?

An inbound process can be cancelled by clicking the three-dot menu on the inbound card and selecting "Cancel inbound process". This action cancels the entire process. Deliveries that have already been accepted remain in a Closed status, and no information is lost. A cancelled inbound process cannot be reopened from the Backoffice.