Interfacility transfer
Last updated
Last updated
This page describes use cases where items should be transferred from one warehouse or store to another warehouse or store of the same retailer. These transfers ensure that items are available where and when they are needed. Interfacility Transfer on our platform involves moving items between facilities when a Click & Collect order is split during routing due to missing items at the receiving facility.
Note: In our platform we use "facility" as an umbrella term for stores and warehouses.
Interfacility transfers are only available for .
Interfacility transfers allow offering items for click & collect in multiple stores even though the item itself is not present in all of them. As soon as the item is requested in one of the stores, the item can be transferred to the destination where it is needed.
When a customer places a click & collect order at a store and certain items are not in stock, those missing items can be transferred from another facility to the store where they are needed. That supplying facility fulfills the partial order and ships it to the facility where the customer placed the order.
Once all items are available at the designated store, the customer can be informed that picking up the order is now possible.
Imagine a customer visiting a brick-and-mortar store to purchase a certain item but the item is not available at all or not available in the correct size or colour. In that case, the store clerk can order the item from another facility where it is still available. The customer can then come back on a later day to try on and/or purchase the product in her store.
The described interfacility transfer process involves two types of facilities: a receiving facility in which the order can be picked up by the customer and a supplying facility from where the items are transferred.
facilityRef: id of the facility that should supply the missing items
deliveryEvents.deliveryTarget: set to "SHIP_TO_STORE"
deliveryEvents.deliveryTrigger: set to "DEFAULT"
The order can be monitored in the order view in the Backoffice
The tasks can be monitored in the task view in the Backoffice (tasks are not marked as belonging to an inter facility transfer).
A pickJob is automatically created in the receiving facility containing all items that should be picked in the facility as well as expected items that are still needed to be transferred from the supplying facility.
Users can start picking the already available items immediately.
The status of the pickJob is immediately set to open (OPEN), allowing picking to begin for available items. Once all available items are picked, the status of the pickJob is automatically changed to WAITING_FOR_INPUT.
In a case only part of the expected items arrive in a delivery, picking can continue until all expected items have arrived. Only when all items are picked, the pickJob is finalized and marked as finished.
The pickJob can be monitored in the task view in the Backoffice. In the task overview, information on the facility from which items are shipped is display for expected line items.
After the handoverJob in the supplying facility is completed, an inboundProcess with a purchaseOrder is created automatically in the receiving facility.
If there are two or more handoverJobs from different facilities, an inboundProcess is created for each facility.
As soon as the purchaseOrder was created, the included items are announced in the receiving facility as expected stock. The transfer can be monitored in the inbound view in the Backoffice where it is marked as "internal".
When the delivery has arrived in the receiving facility, it can be identified by scanning the transferId.
After the receipt is set to status FINISHED, the expected stock is added to the inventory of the receiving facility and the pickJob is updated, converting expected items into existing items.
After the missing items have arrived, the system updates the pickJob and:
Converts the expected items into regular items.
Changes the status of the pickJob to OPEN, allowing the picking process to continue or begin.
With all items picked, the entire order can now be packed and is then, ready for the handover to the customer.
and define the supplying facility in the order's delivery preferences under COLLECT/supplyingFacilitiesConfigurations:
A regular pickJob is automatically created in the supplying facility containing all items that should be sent to the receiving facility. The pickJob can be carried out like any other "normal" pickJob via our Operations or .
Once the pickJob is processed and the items are packed, the handoverJob is completed and the items are handed over to a carrier who will ship the items to the facility specified in the order under supplyingFacilities. The hand over can be carried out like any other "normal" handOverJob via our Operations or . The address of the receiving facility will be displayed on the shipping label.
The goods receipt can be performed via our inventory app. Alternatively, a receipt can be directly added to the respective inboundProcess via .
Picking, packing and handover can be performed as usual via the .